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June 24, 2011

Meetin.gs – The Effortless Scheduling System

Meetin.gs is a web application that can help people schedule and manage their meetings with ease. Not only can users invite colleagues and clients to meetings and get confirmation of their attendance, they can also keep those meetings on time and organized thanks to the Meetin.gs’ impressive array of cloud-based collaboration and file sharing features.

Signing up for Meetin.gs couldn’t be easier. Without any downloads, installations, or passwords to remember, users are able to get started using the system in seconds. Login through your Facebook account and add [email protected] to your meeting guest list on Google Calendar or Microsoft Outlook. By adding this email address to an event, you’ll be creating a central collaboration area for the meeting. Meetin.gs will also send login links to all the participants you’ve selected via email right away. When colleagues make changes or updates to a meeting schedule, you’ll find out immediately thanks to Meetin.gs’ notification system. As the creator of a meeting, you can put together an agenda beforehand that your colleagues and meeting participants can edit and review. Meeting participants can share notes through the system, too, which is much more effective and less time consuming than opening a dozen emails that have been CC’ed to the whole office in the final hours before a meeting begins.

Every meeting has its own unique email address, where colleagues and clients can send in their notices and files ahead of time. By the time a meeting is set to begin, every participant should have access to all the materials necessary. These materials can be edited and collaborated on from within the system, and users can even comment on materials in instances where feedback or suggestions are required. For companies that rely on meetings to get things done, Meetin.gs is a cloud-based app that can help increase efficiency.

Practical Uses:

  • Organize an upcoming meeting that everyone in your office should attend
  • Gather everyone’s notes and materials in one place before your meeting gets started
  • Prepare an agenda to keep an upcoming conference on track
  • Collaborate with colleagues who work in remote offices around the country

Insider Tips:

  • Meetin.gs works on the iPad, iPhone, and iPod Touch
  • Users should login using their Facebook account information
  • The system works with Microsoft Outlook and Google Calendar
  • Users who download the bookmarklet tool can set up meetings without entering a password

What we liked:

  • Meetin.gs a great way for teams of workers to organize group meetings
  • The file uploading feature helps ensure all the necessary files for a meeting are stored in one place
  • Groups of people can edit a single agenda, ensuring everyone’s important issue gets discussed
  • Users can offer feedback on each other’s files within the Meetin.gs system

What we didn’t like:

  • Some employees may be hesitant to login with their personal Facebook accounts when working on company projects

Alternatives:

Company Info:

  • Launched: 2011 (Beta)
  • Privately Held
  • Headquarters: Helsinki, Finland
  • Founded by: Teemu Arina and Antti Vähäkotamäki
  • Web site: http://meetin.gs

Costs:

  • Free

Rating:

  • 4 out of 5 (great)

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