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January 8, 2014

GroupDocs – Everything’s Better With a Group

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GroupDocs is a suite of online document management and collaboration apps that people can use to sync documents between multiple computers. Using GroupDocs gives teams an easy way to ensure every member has the latest version of every file, whether they’re online or not.

GroupDocs’ web-based system can be broken down into a few main parts: viewing, annotation, assembly, signatures, comparisons, conversions and syncing. View the documents you’ve uploaded in your web browser or with your mobile device. You can share the documents with colleagues regardless of the file format and automatically incorporate data that’s been entered into online forms. Encourage collaborators to leave annotations on your documents and comment on their most or least favorite parts. When you’re done making those suggested edits, you can use the GroupDocs comparison tool to highlight all the differences between your latest version and any previous versions of the file.

Professionals will be particularly interested in using GroupDocs’ signatures tool. Users can sign documents electronically, and they can invite other people to sign their own documents online. Reminders are even sent out automatically to notify users immediately when a document has been signed.

Practical Uses:

  • Collaborate with colleagues on an upcoming client presentation
  • Collect client signatures electronically
  • Make sure your colleagues have access to the most recent version of every document
  • Compare the current version of a project with past versions

Insider Tips:

  • GroupDocs supports more than 25 file formats
  • Thumbnail page previews let users quickly flip through the pages of a document
  • Use GroupDocs to embed documents on your website
  • Integrate GroupDocs with your cloud-storage provider

What we liked:

  • GroupDocs offers tools to help companies work more efficiently
  • Signatures collected electronically through GroupDocs are legally binding
  • Users can convert files between different formats
  • GroupDoc lets users choose between manual or automatic file syncing

What we didn’t like:

  • GroupDocs charges based on the number of users, which means it could be too expensive for companies with multiple employees

Alternatives:

Company Info:

  • Launched: August 2013 (GroupDocs Apps)
  • Privately Held
  • Headquarters: Australia
  • Founded by: Aspose Pty Ltd
  • Web site: http://groupdocs.com

Costs:

  • Individual account is $19 per user, per month
  • Business account is $29 per user, per month
  • Enterprise accounts for companies with at least 20 users