February 26, 2015

ExpenseBot – Automated Expense Reports

Productivity plummets when employees are required to spend hours manually completing their own expense reports. ExpenseBot is a web-based application that expedites the process with automated tools that streamline both expense reporting and approvals workflows.

Before you can begin automating the process of submitting and approving expense reports, you need to code basics like categories, mileage rates, and policies. Create SOX-compliant processes and invite your staff to start using the ExpenseBot app. Your employees will be able to review new company spending policies on their own, without emailing the finance department for help. To enter a new expense for reimbursement, employees just need to upload receipts from a computer or mobile device. ExpenseBot offers automatic spending policy enforcement to help managers ensure compliance, which means that in the event that an employee tries expensing an item that exceeds a limitation, a popup will appear notifying the employee about the policy. All expense report submissions are added to the company’s ExpenseBot account and listed on a dashboard for managers to approve or reject. Managers also have the option to process expense reports straight from their email accounts without logging in to ExpenseBot.

The longer a business uses ExpenseBot, the more efficient the application becomes. ExpenseBot “learns” employees’ spending habits and utilizes “SpenceDex Scores” to predict which transactions will be expensable based on history and company policies.

Practical Uses:

  • Quickly approve or reject employee expenses
  • Auto-import reimbursable transactions from a connected credit card
  • Forward online receipts to include in expense reports
  • Let ExpenseBot automatically draft expense reports

Insider Tips:

  • Approve multiple expenses in bulk
  • Create new policies based on expense amounts or categories
  • Connect a credit card to ExpenseBot to automatically pull in transactions
  • Upload receipts from any computer or mobile device

What we liked:

  • Managers can approve or reject expenses without logging in to ExpenseBot
  • ExpenseBot automatically catches policy violations
  • In time, ExpenseBot is able to automatically draft reports for its users
  • Businesses can achieve SOX compliance with ExpenseBot

What we didn’t like:

  • Nothing


Company Info:

  • Launched: 2014
  • Privately Held
  • Headquarters: Cleveland, Ohio, and Denver, Colorado
  • Founded by: Ed Buchholz and John Siladie
  • Web site:


  • Basic plan is free
  • Premium plan is $5 per user
  • Awesome plan is $9 per user


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