Scheduling meetings can be a pain, especially when coordinating large groups of people. Initiating an online conversation about possible times often triggers a mountain of back-and-forth email. The organizer has to read through the replies, start a list, and weigh the options. Then, when a time that works for everyone is finally in sight, a last-minute email arrives from Tara, who can’t meet on Fridays at all. It’s back to the drawing board.
The online scheduling application, TimeBridge, makes this process much easier. Meeting attendees don’t have to be members of TimeBridge or use any specific type of calendar to make things work. When it’s time to schedule a new meeting, TimeBridge helps you propose up to five meeting times and send them to the group via email. Then, as attendees respond with their availability, TimeBridge selects the best time for everyone – and even emails you if a date can’t be found or if you’re waiting too long for responses from everyone. Once the event is booked, TimeBridge sends strategic reminders and confirmations to the group.
TimeBridge becomes especially handy when you sync it with your Outlook or Google calendar. With this functionality you’ll be able to see personal events within the web application, and TimeBridge will add new meetings to your personal calendar for you. If a meeting is still tentative, TimeBridge will hold the date in your calendar, so you don’t accidentally double-book yourself. That means a lot less brain power is needed to keep times and dates on track. For those of us who have to schedule meetings frequently, this is no small feat.
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